Right now, your business is losing clients.
The missed calls, the slow follow-up, the client who Googled you and found nothing. We build the systems that close those gaps: websites, booking, CRM, automation, and ads that work in English and Spanish. Built custom, for how your business actually runs. York PA, Queens NY & NJ.
Four systems that do
the work you do by hand.
Most small businesses do not need more software. They need the four things below to stop being manual.
Clients Find You First
A fast bilingual site, a Google presence that shows up in your area, and online booking that takes the appointment while you are busy working.
Every Lead Gets an Answer
Automatic follow-up, reminders, and instant replies by WhatsApp, SMS, or email. The lead hears back in minutes instead of waiting for someone to remember.
The Admin Work Runs Itself
Scheduling, invoicing, intake, and client portals in one place. The hours you spend on paperwork every week go back into the work that pays.
You Know What Is Working
One dashboard answers the questions you cannot answer today: which ad brought the calls, which day is busiest, where clients drop off. Decisions on data, not memory.
Put a number on
the follow-up gap.
Move the sliders to your real numbers. This is an estimate built on industry averages, not a measurement of your business.
How this is calculated, so you can argue with it: of the inquiries that do not close, we assume 35% never got a timely follow-up, and that a lead rescued late closes at half your normal rate. On the admin side we assume automation removes half the hours, not all of them, and we value an admin hour at $18 loaded cost over 4.33 weeks per month. The result is shown as a range of plus or minus 30%, because a model this simple cannot honestly give you a figure to the dollar. Your business may differ substantially, and that is what the call is for. Nothing you type here is sent anywhere: the math runs in your browser, and these numbers only reach us if you choose to submit the form below.
From first call
to a system you own.
Four steps. You know the cost, the scope, and the timeline before anything gets built.
Free 30-min audit
We get on a call and map how work moves through your business today: where leads come in, what is manual, what breaks. No pitch, no obligation.
Your game plan
A clear plan: what to build first, how long it takes, what it costs. Written down, in plain language, before you commit to anything.
We build it fast
Weekly updates you can click on. You see working software every week, not a status report about software.
You own it
We launch, train your team, and stay reachable. The system is yours: your data, your domain, your accounts.
Small businesses that decided
to stop running on paper.
These are the sectors where we have shipped and support real systems today.
Law Firms & Legal
Lead intake, client portals, case-management integration, and automated follow-up for documents and payments. Our deepest track record.
Daycares & Education
Parent portals, PIN check-in and authorized pickup, attendance, billing, and photo updates that families can see from their phone.
Restaurants & Food Trucks
Online ordering, pre-orders by event, menu management, and event calendars so customers find and order before they arrive.
Barber Shops & Salons
Online booking, reminders that cut no-shows, client history, and a site that brings new clients from Google instead of only walk-ins.
Retail & Distribution
Bilingual product catalogs, quote requests, and an admin panel where the owner updates pricing and inventory without calling anyone.
Trucking & Transportation
A site that ranks when shippers search your lanes, quote and dispatch requests that stop living in text messages, plus invoicing and document tracking per load.
CPAs & Tax Preparers
Client portals, document collection, scheduling, and automated reminders so filing season runs on a system instead of on memory.
Teams & Workforce
Clock-in from any location, shift and PTO management, and clean payroll exports for businesses managing staff across sites.
Consultants & Training
Registration and payment for courses and workshops, attendance, certificates, and a site that turns a personal reputation into inbound bookings.
Any Small Business
If the problem is manual work, missed leads, or no online presence, we build for it. Custom, bilingual, and made for how you actually work.
Systems we built,
running in production today.
Each of these replaced a manual process for a real business. Outcomes describe what the system does; where we do not have a measured figure, we do not publish one.
Multi-Channel Lead Intake System
Every agent has their own QR code per practice area. Leads land in the CRM instantly, get routed to the right person, and get a response before they call another firm.
Anti-Chargeback Identity System
Clients verify their identity before paying. If they dispute a charge, the business has encrypted proof ready to win the case.
Referral & Collections System
Automated reminders by WhatsApp, SMS, and email keep payment plans on track. Referrers get commission transparency without chasing anyone.
Time & Attendance Platform
Employees clock in from any location. Managers see everyone in real time. Payroll data exports clean, no manual entry.
Parent Security & Portal System
Parents check kids in and out with PIN verification. Only authorized people can pick up. Photos, billing, and updates all in one place.
Employee Monitoring Dashboard
Managers see real-time activity across every workstation. The agent installs itself, reports back, and flags idle time automatically.
Bilingual Product Catalog & Admin
Customers browse products in English or Spanish and request quotes. The owner updates pricing and inventory from an admin panel without calling IT.
Google Ads + Landing Pages
Conversion-optimized pages in both languages with ad campaigns that target the right audience by location and intent.
CRM-to-Case-Management Automation
When a lead qualifies, it automatically becomes a case in the firm's management system. No copy-pasting, no lost handoffs.
Visitor Registration System
Visitors check themselves in on a tablet. The right staff member gets notified instantly. Full visit history replaces the paper sign-in sheet.
Conference Room Availability
One screen shows every room, synced live with Office 365. Anyone can book without emailing the admin or double-booking.
Verification & Lead Capture Tool
Visitors verify a piece of information and become a qualified lead in the same step. No extra forms, no friction.
Custom CRM Platform
Built around how the business actually works, not the other way. Lead pipeline, status history, and per-client dashboards that the team actually uses.
Client Follow-Up & Collections System
Every client gets automated reminders for missing documents, upcoming payments, and scheduled appointments. Nothing falls through the cracks.
What the owners say
after the system shipped.
Before w00pz, we were losing leads because nobody followed up fast enough. They built our entire intake system, automated the follow-up, and now every lead gets a response in under two minutes. Our caseload grew and we didn't have to hire more staff to handle it.
I needed a system where parents feel safe and I can manage everything without paper. They built a portal with check-in, authorized pickup, photo gallery, and billing. Parents love it, and I run my daycare from my phone now.
I had no website, no online catalog, nothing. They built me a bilingual storefront where customers can see products and request quotes. I went from word-of-mouth only to getting leads from Google in the first month.
20+ years of enterprise tech.
Now for your business.
Before w00pz, we spent two decades building and securing the systems that move banks, government agencies, and Fortune 500 companies. We know what enterprise-grade infrastructure looks like because we built it.
We started w00pz because we saw small businesses in our community, especially Hispanic-owned ones, paying for tools that don't fit or running on spreadsheets and sticky notes. They deserve the same quality of technology that big companies get, built to fit how they actually work, in the language they speak.
Every system we build is custom. No templates, no page builders, no "good enough." If it's not something we'd put our name on, it doesn't ship. Based in York PA, serving Queens NY, New Jersey, and everywhere in between.
Start with a free audit.
Then decide.
A 30-minute call where we map how work moves through your business and where a system would pay for itself. You leave with the plan whether or not you hire us.